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How do people get timesheets?2/18
Just wondering what people are doing to as timesheets. Tried a couple of things and it seems impossible to get the guys to not forget to do there timesheet.
Were currently using "deputy". A cloud based shift scheduling service. We have an ipad at the front where they tap on and off and they also have it on the phone so if they are off site they can log on.
I seem to spend as much time entering timesheets as I used to and they still forget to do a timesheet when on site. Didn't know it was so had for employees to organise getting to get paid!!!!
Stop chasing them.
Only pay them for what is entered. Should fix itself after 1 paycheque
Amen JM. Only pay them for hours entered.
But first, have a group meeting on the Monday you intend to start the "pay for hours on time sheet" program, and let them know you are absolutely serious about it. Follow up at the end of the day to "check" that day's entries individually with each employee, and give your people time to catch up for that day.
The next day, a short reminder either verbally or on a sign/board in the shop and remember to check progress toward the end of the day.
Repeat as needed.
Then cut the checks for what is on the time sheets. Like JM said, it will fix itself after 1 payroll check.
Like any policy you have to repeat it until it sinks in.
Don't disagree with what has been said above either.
I tried what is proposed above once....was accused of "wage theft" by my shop supervisor. (wasn't his time sheet, he's just defensive for his guys).
Though I don't like it, It appears he is correct. When I looked into it, the labor board believes we should all have a backup plan in place, if in the event someone forgets to punch in, to ensure they are paid for time they are at work. So, be forewarned, someone could claim this on you. IMHO, it's crap.
Its not wage theft if you pay them.
Make it your policy, they forget, it gets made up on the next cheque when the sheet is filled out correctly. They wont like being short for a week.
Well first off let me state that you HAVE to pay by the minute, none of this we break at the quarter hour.That is Illegal, Period. No meetings off the clock either. Now that being said you provide a time keeping mechanism, digital no friggin paper time sheets, but one that keeps track in the 100ths of an hour. That makes the math easy. Set a policy, in writing, that states that a late time in will have a penalty. That will have to come off of vacation time or PTO as you can't touch their wages. Any yes pay for clocked time but remember it is by the minute that is Federal and they can and will go back years and make you pay for those minutes plus a fine that is three times the wage amount. Ask me how I know.
We use a digital time clock (for wages only). You must clock out before you can clock in (and vice versa), so if they forget, they have to complete the previous punch in/out before doing the next one. At that point they need to notify me that they forgot, and tell me what the proper previous time was.
Do they forget? Of course. I have to follow up on 10 guys about once a month. This is after about one year of using this system.
What I really like about it is that we don't have to use a calculator to figure out the time. Contrary to what Carl says, we export the data from the time clock to a spreadsheet and use a template formula to calculate "paid hours". For instance, we allow our employees to punch in before start of shift, but they don't get paid until the agreed start time. They don't actually start working until then - they literally sit in the break room until the clock turns, so I'm not too concerned. As for late clockins, we give written warnings, and have fired a few people for it.