Description
Hillcraft, a leading Madison WI-based architectural casework manufacturer, seeks highly experienced, detail-minded individual to prepare detailed casework and millwork bids in a fast-paced setting. Minimum of (3) years experience required. Demonstrated experience with all aspects of Division 6 required, including casework, millwork, standing & running trim, counters and desks, tops, solid surface and metals. Candidate must be able to create T&M takeoffs for custom items and will have full responsibility for the accuracy and completeness of submitted bids. Familiarity with LEED, FSC, and AWI guidelines is a plus.
We are an established AWI shop specializing in complex Healthcare, Higher Education, and Hospitality projects up to a million dollars in size.
REQUIREMENTS:
Experience pricing and bidding Architectural Casework & Millwork
Some experience preparing highly detailed Proposals for projects of varied scope, up to $500,000.00
Able to select relevant plan documents, and plot from AutoCAD and online Plan rooms
Able to accurately create time and material bids for custom casework and millwork
Able to work under deadlines, and adapt to rapidly changing industry conditions, with a strong sense of urgency
Proficient with MS Excel, Word, Outlook
Superior analytical, negotiation, and problem-solving skills
Superior written and verbal communication skills
Superior organizational, leadership, and follow-through skills
Strong attention to detail, accuracy, and quality is mandatory
OVERVIEW:
• Prepare accurate and timely casework & millwork bids from architectural plan sets
• Continuously improve all methods and procedures used, to improve efficiency and performance
• Continuously seek out ways to reduce material and labor costs, to optimize pricing and margins
• Actively participate in and embrace Hillcraft’s Lean Manufacturing programs. Much of the waste in manufacturing is created during the bidding and engineering process
RESPONSIBILITIES:
Fill out the Pre-Bid Checklist form prior to beginning work on the bid
Read Division 1 general requirements spec for insight into project timeline, phasing, and unique requirements such as bonding
Read Division 6 spec, as well as any other divisions we have been asked to bid
Locate all work in our scope/division(s) and highlight it on floor plan
Submit RFI to architect and/or GC to clarify any unclear scope
Highlight and segregate alternate scope, price this separately as an Alternate, so as to keep base bid low
Price standard cabinets using cataloged historical time + material study data
Price millwork and custom casework by calculating labor hours & raw material costs from personal experience, and inputting them into a formatted Excel spreadsheet
Price buy-out materials by obtaining vendor quotes and applying appropriate mark-up
Maintain knowledge of all in-house inventory and aggressively seek to use it to our competitive advantage
Prepare formatted Excel document Proposal with detailed scope list & exclusion list
Review final pricing with a lead Estimator prior to submittal
Submit Proposals to all known general contractor bidders
Create a Bid File with all documentation neatly organized
Schedule a calendar reminder to inquire as to the Bid Award status
Record Bid and its outcome on the Bid Results tracking spreadsheet, determine the root cause of all non-awards, and consider strategic changes necessary to improve the award ratio
Label and store Bid Drawings and Bid File
Help generate new business by establishing new bidding relationships, and continuously improving existing relationships, with general contractors, architects, designers, and others
Review project scope and budget with Engineer prior to start of Engineering Drawings, to definitively control costs and quality of the project
Engage in continuous education, including staying abreast of all relevant industry guidelines, news, materials, and developments. Act as an expert resource to our Purchasing and BOM departments
